Video summary

SOSIALISASI JUKNIS PENERBITAN IJAZAH 2026

Main summary

Key takeaways

Educational

Main Ideas and Concepts (What the Video Conveys)

  • Purpose of the event: Socialization/training for technical guidelines (Juknis) on the issuance of madrasah diplomas (ijazah) for the 2025–2026 academic year, including how to process them through the PDUM (and related diploma management systems).
  • Why yearly socialization is needed:
    • Regulations are issued/updated annually.
    • Stakeholders may change (e.g., new madrasa heads/operators).
    • Ongoing evaluation of errors from the previous issuance cycle motivates repeated training to reduce mistakes.
  • Core policy emphasis:
    • Madrasas are prohibited from withholding diplomas/SKL (graduation certificates) for any reason.
    • Graduation documents must be issued based on the system workflow and verified data.
  • General message: Data and issuance must follow the correct workflow order across systems. Any obstacles should be reported to the right authority (madrasa/district/regional/central) according to where the issue occurs.

Methodology / Workflow Instructions

A. Overall Agenda / Workflow of the Session

  • Opening
    • Opening with recitation of Suratul Fatihah
  • Welcome speech / policy presentation
    • Delivered by the curriculum/technical team leader
  • Technical explanation
    • Diploma issuance process for madrasas under the Ministry of Religion, using:
      • PDUM application (student/graduate workflow)
      • Diploma Management portal (integration/printing/approvals)
  • Question and Answer (Q&A)
  • Closing / reinforcement

B. Key Rules for Diploma Issuance (Policy-Level)

  • Eligibility / rights
    • Students who completed all learning programs at their level are entitled to receive a diploma.
  • Accreditation handling
    • Only accredited madrasas can issue diplomas independently with official serial numbers.
    • Non-accredited madrasas must be affiliated with an accredited parent madrasa for issuance.
  • SKL availability
    • SKL can be obtained through PDUM as a temporary document before printed issuance.
  • Must-not actions
    • Madrasas must not withhold diplomas or SKL.
    • Withholding should be reported/communicated immediately.

C. “Special Instructions” for This Year (Highlights of Differences)

  • PDUM values must be whole numbers
    • Use integers without decimals.
  • Photo stamp and photo requirements
    • Passport photo size: 3×4
    • Uses official madrasah uniform
    • Stamped using blue ink (left-hand fingers as described)
    • Damaged photos must be reported and returned for replacement.
  • Signing/date changes (important)
    • Graduation certificate signing date must be issued on the graduation date (per level schedule).
    • Diploma & transcript signing date corresponds to the date the diploma/transcript is issued/printed, not necessarily the graduation announcement date.
    • If the head of madrasa differs by the print date, the active head at print date must be used (with proper EMIS input).

D. Management / System Workflow (PDUM + Diploma Management) — Core Order of Operations

1) Preparation: Ensure Data Validity Before Printing

  • Ensure student data is complete and status checks show correct validation.
  • Ensure RDM is mandatory and filled (data flows between systems via RDM/EMIS integrations).
  • Confirm EMIS/Dukcapil/EMIS-based verifications, including:
    • Report card validity
    • NISN/NIK validity
    • Student identity correctness (birthdate, place, etc.)
    • Education record validity (Erapot/EAPT, as described)

2) Diploma Issuance Steps in PDUM (General Flow)

  • Check Institution Data
    • Madrasa head name must be populated correctly (from PTK verification/verval PD or appropriate source).
  • Check Student Data
    • Verify number of students, correctness, and no major errors.
  • Graduation Status
    • Fill in graduation decree number and date according to technical guidelines:
      • MA: graduation date mentioned as May 4
      • MI & MTs/RA: mentioned as June 2
    • Apply pass/fail per student circumstances.
    • Pay attention to verification status behavior depending on level (RA treated differently).
  • SKL step
    • Generate/print SKL after passing readiness conditions.
    • SKL printing depends on SKL number availability.
    • Edit subject choices if needed; avoid bulk operations if the system requires per-student handling.
  • SPTJM and related documents
    • Ensure SPTJM prerequisites are met (do not proceed until required conditions are approved/green).
    • If the server/integration is still processing, SPTJM may not proceed.
  • DNT synchronization
    • Perform DNT sync after prerequisites are approved so alumni/serial number workflows can proceed.
  • Serial number application (central/district dependent)
    • Submit serial number application only after required approvals/menus in order.
    • Cancellation of serial number references was stated as possible only by central admin (important caution).

3) Diploma Management Portal Workflow (Management / Printing Control)

  • Do not operate during routine maintenance window
    • Mentioned as daily 17:00–20:00
  • Settings for head of educational unit
    • Add/correct titles and ensure correctness of the head’s name.
    • If correction is needed, you may need to cancel SPTJM first (because signatures depend on the “active” head at print date).
  • DNS checks (main/optional/valid DNS)
    • Main validation: identity and core data (NISN/NIK, birth place/date, class, graduation checks).
    • Optional validation: may not block graduation in some cases, but may block certain PDUM graduation actions if not green.
    • Passing valid DNS leads to next stages.
  • SPTJM creation/approval
    • Create SPTJM after the system shows graduation determination and data is ready.
    • Upload/print flow:
      • Print with printer
      • Add stamps/signatures
      • Upload the completed document
    • Avoid manipulating timestamps/files via editing (risk of rejection/blacklisting).
  • DNT timing
    • After SPTJM approval:
      • Wait about 1×24 hours to get DNT
      • Then wait an additional 1×24 hours for DNT to flow back to PDUM (as described)
  • Diploma printing in Diploma Management
    • Fill in print date (mandatory).
    • Generate diplomas/transcripts (one-by-one or using “generate all”).
    • Use correct paper and verify outputs before final printing.
    • If identity errors are found:
      • Correct via PD verification
      • Re-synchronize
      • Regenerate so updated data appears.

Common Troubleshooting / Constraints Mentioned

  • Diploma form not arrived / Belangko delays
    • Expected completion from the center around July, but printing should continue using the system workflow while waiting for physical forms.
  • TNI/POLRI-related diploma rejection
    • If diplomas printed before “belangko/blank” readiness are rejected, a special template mechanism exists (central-issued) to enable printing for TNI/POLRI requirements; district/admin coordinates recording.
  • Low completion districts
    • Some districts/cities were behind graduation determination milestones; instruction was to accelerate graduation decisions and resolve obstacles early.
  • Data mismatch cases
    • Date of birth mismatch between documents and diploma:
      • Update identity correction via Dukcapil and EMIS/PD verification flows
      • Then regenerate diploma if already generated.
  • Frequent SK number edits
    • Repeated changes to graduation decree numbers in PDUM can cause synchronization issues and duplicated IDs; operators were advised to minimize edits and follow proper coordination/cancellation procedures.

Speakers / Sources Featured (As Identifiable in Subtitles)

Named Individuals / Roles

  • Mr. Nanang Bandwit (speaker; referred to as “Mr. Nanang Bandwit” and later “Mr. Nanang”)
  • Mr. Syahril, S., M.S. (Head of Curriculum Team, Regional Office of East Java Ministry of Religion)
  • Mr. Mubarok (technical team; explained PDUM flow)
  • Mr. Bukhori (technical team; explained Diploma Management process)
  • Mr. Kasih (mentioned in context of contacting stakeholders/administration—“Mr. and Mrs. Kasih”)
  • Mr. Imam Syafi’i (mentioned in Q&A as being contacted/liaison)
  • Mr. Hidayatul Mutaallimin / operator mentioned as “Alhuda” (referenced during Q&A; full details unclear)
  • Mr. Nanang’s moderated Q&A responses (other participants respond; names not always captured)

Institutional / System Sources Referenced

  • Director General of Islamic Education (PENDIS) (Juknis/technical instruction referenced; e.g., “PENDIS number 3576 …”)
  • Subdit Curriculum and Evaluation KSK Madrasah
  • Regional Office of East Java – Ministry of Religion
  • District/City (Regency/City) Ministry of Religion / Penma
  • Central government ministries/systems involved in integration and verification:
    • PDUM
    • Diploma Management portal
    • EMIS / Verval PTK / Verval SP
    • RDM
    • Dukcapil
    • DNT / DNS / SPTJM / SKL (as document stages/menus)
  • TNI/POLRI context for special template handling
  • BAN-SM mentioned indirectly via accreditation reference flow (accreditation synchronization concept)

Other Attendees

  • Multiple madrasa heads/operators and Zoom/YouTube live participants were acknowledged, but individual names were not consistently captured in subtitles.

Original video