Video summary

#1 DIKLAT NASIONAL KEPALA PERPUSTAKAAN PAI: Mewujudkan Perpustakaan Digital Berbasis Nilai Islam

Main summary

Key takeaways

Educational

Main Ideas, Concepts, and Lessons

  • Purpose of the training

    • A national training session for Heads of Islamic Education (PAI) libraries, with the main theme: realizing a digital library based on Islamic values.
    • Delivered online; participants are encouraged to engage via camera, chat, and questions.
    • Although aimed at PAI library leadership, it is also open to other teachers and the general public interested in Islamic Education libraries.

  • Day 1 material focus

    • How to prepare the Annual Work Plan for the library entering a new academic year—especially for libraries within madrasas entrusted to manage their educational library resources (including digital directions).
    • Emphasis that the library is a learning resource center with a strategic role in improving education quality.
    • The plan must adapt to technological developments (including AI) while staying aligned with the madrasah vision and mission.

  • Annual Work Plan (RKT/Rencana Kerja Tahunan): definition and importance

    • Defined as a planning document that includes:
      • Policy directions
      • Goals and targets
      • Programs/activities to be implemented
      • Implementation timeline
      • Budget requirements
      • Success indicators
    • Functions as:
      • Operational guidance for the library head/manager
      • A basis for monitoring and evaluation
      • A tool to judge whether yearly programs succeed and improve the next year’s plan
    • Must not be made from assumptions; it should be based on:
      • Current library conditions (facilities/infrastructure)
      • School/madrasah conditions and policies
      • Needs of curriculum, librarians, and human resources
      • Results of previous year evaluation

Methodology / Step-by-Step Instructions (Detailed)

A) Key objectives of the annual work plan

  1. Provide guidelines for implementing all library programs.
  2. Ensure continuity of library services.
  3. Align library programs with the madrasah/school vision, mission, and goals (and adjust targets as needed).
  4. Determine the priority for using the library budget (since each library has different budgets).
  5. Serve as the basis for monitoring, evaluation, and planning the next cycle.
  6. Improve literacy culture among school residents.
  7. Support curriculum implementation and learning, including updating collections to match current curriculum needs.

B) Legal and planning foundations referenced

  • Law No. 43 of 2007 on libraries.
  • Government Regulation No. 24 of 2014 implementing Law No. 43/2007.
  • National Library Regulation No. 4 of 2024 on national standards for school/madrasah libraries.
  • Law No. 20 of 2003 (National Education System) as broader legal basis.
  • Also aligned with:
    • Madrasah/school work program
    • Vision & mission
    • Strategic plan
    • Previous-year program evaluation results

C) Stages to prepare the annual work plan (practical process)

  1. Evaluate the previous year’s programs

    • Identify:
      • Programs that were successful
      • Programs not implemented and why
      • Obstacles/problems
      • Library visit levels
      • Book borrowing levels
      • Condition of collections (what must be added/replaced/no longer suitable)
      • Condition of infrastructure
      • Service performance (using instruments such as questionnaires)

  2. Needs analysis

    • Collection needs mapping
      • Includes: textbooks, reference books, religious books, literacy books, story books, encyclopedias, dictionaries, magazines/journals.
      • Determined via:
        • Questionnaires
        • Observations
        • Documentation data
    • Human resource needs
      • Training/workshop needs, including:
        • Librarian training
        • Library automation training
        • Digital literacy training for librarians and/or library heads
        • Certification-related training (including librarian certification and BNSP-type certification)
    • Facilities needs
      • Replace/add bookshelves, reading tables/chairs
      • Add barcode scanners, printers with internet
      • Add computers, air conditioning, CCTV, etc.

  3. SWOT (SWAT) analysis

    • Strengths: e.g., complete collections, competent librarian head, comfortable rooms.
    • Weaknesses: e.g., old/irrelevant collections, limited budget, limited human resources.
    • Opportunities: e.g., assistance/support from superiors, book donations, cooperation with universities (collaboration can also bring references/journals).
    • Threats:
      • Low reading motivation among children
      • Changes in parents’ and students’ comfort needs
      • Technology development and digital-media competition (a threat if unmanaged; an opportunity if supported wisely)

  4. Determine priority programs

    • Choose based on:
      • Urgency and needs
      • Budget
      • Impact and alignment with school targets
    • Example priorities:
      • Procuring new books
      • Reading room arrangement for comfort
      • Digitalization and digital library development
      • Madrasa literacy movement / reading corners
      • Literacy competitions
      • Librarian training

D) Annual work plan components (what to include)

  • Align with library vision/mission (and goals/targets if included).
  • Work programs for one year (organized across semester 1 and semester 2).
  • Schedule/timeline
  • Budget and resource plan
  • Responsible persons (library manager/head/team responsibilities)
  • Indicators of success (benchmarks)
  • Include monitoring & evaluation activities within the plan

A suggested minimalist “minimum version” includes:

  • Goals
  • Work program
  • Schedule
  • Budget
  • Responsible person
  • Success indicators
  • Monitoring & evaluation

Library Program Areas Taught (with Examples and Indicators)

1) Collection development area

  • Programs:
    • Collection inventory
    • Book procurement
    • Weeding (removing irrelevant/outdated materials)
    • Collection maintenance
    • Cataloging & classification
  • Suggested indicators/expectations:
    • Collection increases by a percentage (example: at least 10% per semester/year)
    • Relevance aligned with curriculum
    • Currency guidance:
      • Reference sources preferably within the last 10 years
      • Journals/academic references preferably within last 5 years (example benchmark mentions around 2021 and onward)

2) Service area

  • Programs:
    • Circulation services
    • Reference services
    • Reading services
    • Digital services
    • Multimedia services
  • Indicators:
    • Service speed/quality
    • Increasing user satisfaction
  • Emphasized method:
    • Use user satisfaction questionnaires/surveys

3) Literacy area

  • Example programs:
    • Madrasa literacy movement
    • Reading challenges/competitions
    • Book reviews
    • Storytelling
    • Literacy week
  • Indicators:
    • Participation/compliance (e.g., entire classes follow programmed activities)
    • Increased visits/participation due to literacy programs
  • Lesson:
    • Keep programs refreshed and communicated to students/parents (use flyers/communication media).

4) Promotion area

  • Key point:
    • Good programs fail if not promoted—visitors must know about them.
  • Promotion channels/examples:
    • Social media (Instagram/Facebook)
    • WA stories/posts
    • Flyers and printed materials (if students lack gadgets)
    • Wall magazines
    • Library orientation
    • Library exhibitions and orientations
  • Example promotional concept mentioned:
    • “One day one digital reading” and “1000 benefits”
  • Lesson:
    • Use promotion media comprehensively and adapt to students’ access conditions.

5) Human resource development area

  • Programs/examples:
    • Workshops, trainings, comparative studies
    • Certification programs (example referenced: BNSP)
  • Scheduling suggestion:
    • At least once per semester for training/workshops (example guidance)
  • Core lesson:
    • Library quality depends strongly on competent human resources.

6) Administration area

  • Includes proper inventory and records:
    • Inventory books
    • Master books/archives/records
    • Guest books
    • Loan/borrowing records
    • Reports and archiving

Monitoring and Evaluation (MONEV) Content

  • Monitoring

    • Periodic observation and data collection while programs are implemented.
    • Used to check:
      • Suitability of the plan vs execution
      • Deviations/obstacles
    • Enables corrective actions immediately.
    • Possible frequency:
      • Weekly, monthly, per semester, or annually (adaptable to needs)

  • Evaluation

    • Assesses results of program implementation over a period.
    • Determines:
      • Achievement level of goals/targets
      • Supporting and hindering factors
      • Effectiveness of resource use
      • Recommendations for improvement in the next year
  • Indicators/metrics referenced:
    • Number of visits
    • Number of loans/borrowings
    • Collection additions/procurement outputs
    • User satisfaction survey results
    • Budget realization/performance
  • Instruments:
    • Questionnaires/surveys for user satisfaction and service performance

Example Provided in the Training

  • An illustrative annual work plan example for:
    • Academic year 2026–2027
    • Digital library named “Baitul Hikmah”
    • Madrasa example: MTs Negeri Harapan Bangsa
  • Included components:
    • Objectives and targets
    • Program areas:
      • digital collection development
      • collection digitization
      • library automation
      • infrastructure development
    • Example activities:
      • Converting books into PDF/e-books
      • Digital literacy training for students/new students
      • Summer timeline example (July responsible team)
      • Promotion activities (e.g., making a library profile video)
    • Monitoring and evaluation:
      • monitoring monthly
      • evaluation end of semester/year
    • Example activity calendar:
      • September: information literacy workshop + library profile video
      • January: addition of ebooks + teacher training for using the digital library
      • December/April/June: evaluations
      • June: annual evaluation + preparation of the following year’s RKAT

Key Takeaways from Participant Q&A

  • The library should not be purely a book-storage space; it should be designed into learning experiences (literacy corners, discussion rooms, and—where possible—spaces for theater/film viewing).
  • To improve reading interest:
    • Use challenges/competitions
    • Start from small, continuous habits (e.g., one page/one sentence a day if needed)
    • Combine offline literacy with digital literacy strategically (especially because children may prefer short digital content)
  • Include “general” collections too:
    • Entertainment books are acceptable, but the plan should still build literacy through strategies, promotion, and literacy programs.
  • Collaboration with universities (for procurement/resources):
    • Must begin with collaborative activities aligned with university tridharma (teaching, research, community service).
  • Even in remote/limited-infrastructure areas:
    • Adapt programs to available conditions while maintaining sustainability and continuity.

Speakers / Sources Featured (as Named in Subtitles)

Speakers / presenters

  • Dara Razanzela (host/moderator for the committee)
  • Mrs. Dr. Fitria Martanti, M.Pd. (main resource person / presenter)
  • Mrs. Wardiana (participant questioner)
  • Mr. Khairul Hakim (participant questioner)
  • Mr. Ahmad Yuhda (participant questioner)
  • Mr. Daud (participant questioner)
  • Additional participants appear via questions/comments, but no other names are clearly provided.

Institutional / legal sources referenced

  • Wahid Hasyim University, Semarang
  • Law No. 43 of 2007 on libraries
  • Government Regulation No. 24 of 2014 on implementing Law No. 43/2007
  • National Library Regulation No. 4 of 2024 on national standards for school/madrasah libraries
  • Law No. 20 of 2003 (National Education System)
  • Mentions of BNSP for certification (as referenced in the subtitles)

Events / framework

  • “38th National Training for Head of Islamic Education Libraries”
  • WhatsApp group used for distributing materials and attendance information
  • Streaming platforms mentioned: Zoom/YouTube

Original video