How to Present a Gantt Chart to SteerCo

Presenting a Gantt Chart to a Steering Committee

Treat a Steering Committee (SteerCo) update as a decision-oriented summary, not a walkthrough of the full project schedule.

Recommended approach

• Don’t distribute or present the full, multi-hundred-line Gantt chart. It may be too detailed for the audience and may require an MS Project license.
• Create a plan on a page or other high-level plan highlighting key activities, dependencies, stage gates, and major milestones.
• Share a link to the detailed plan if needed. For broader access, provide a PDF extract or another format that doesn’t require an MS Project license.
• Prepare three or four key points from the plan before the meeting. Direct the committee’s attention to the issues that matter rather than expecting members to interpret the chart themselves.
• Avoid reviewing the schedule line by line, which can waste meeting time.

Metrics and targets

No business performance metrics or project targets are provided. The suggested presentation scope is three or four key points.

Presenter/source: Stuart Taylor, from the video subtitles.