Live Pelatihan Dasar Penguatan MA

Main Ideas & Lessons Conveyed

1) Event Opening and Context

• The video is a live basic training session for academic mobility participants (Class of 2024) at Universitas Negeri Surabaya (Unesa).
• Participants are reminded to:
  • Turn on cameras and microphones properly for order/documentation.
  • Follow the scheduled agenda and presentations.

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2) Agenda and Presentation Structure (Morning)

• Opening
• Singing Indonesia Raya and Unesa March
• Presentation by Unesa Global Engagement (UGI)
• Presentation by PPIS Unesa
• Q&A session after the presentations

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3) UGI (Unesa Global Engagement): Strengthening Cooperation for Academic Mobility (2026–2027)

Core Concept

Academic mobility partnerships must follow government/key performance indicator (IKU) logic—cooperation should lead to measurable outcomes/impacts, not just documents.

3.1 Organization Overview (UGI)

UGI is described as a Unesa directorate under the Rector/vice-rector structure (context: field 4), including sub-directorates such as:

• Partnership & Promotion
• International Engagement & Grants
• Office of International Affairs
• Leads covering areas including national partnerships, international grants, research/staff mobility, and student/study mobility

3.2 “Ivory Tower” Expectation (Impact Mindset)

Universities and participants should not stay detached; they must be sensitive to societal and institutional needs and provide solutions.

3.3 Performance Assessment Shift: From “Document Quantity” to “Impact/Outcomes”

• Previously: heavy emphasis on number of documents
• Updated approach: assessment focuses on weighted indicators/outcomes, referencing:
  • Ministerial Decree 358/M/KPT/2025 (key performance indicators)
• Cooperation activities must produce impact outcomes, such as:
  • Solutions for society
  • Solutions for institutions

3.4 Operational Meaning of IKU 5 (Examples)

• IKU 5 is framed as a ratio involving collaboration outputs from:
  • universities + startups/industries + government/community institutions + international institutions
• Outputs must come from collaborative work with actively involved partners.

3.5 Types of Collaborative Outputs (What Counts as “Impactful”)

Participants are taught that collaborative outputs may include (with conditions):

• Scientific papers

  • Example formats: journals, academic books, book chapters
  • Partner names must be included (as authors/contributors/funders/data-related)
  • Targets may include national/international publishing and indexed references (e.g., Scopus/SINTA mentioned)

• Collaborative reference works

  • Example formats: handbooks, manuals, textbooks, monographs, encyclopedias, dictionaries
  • Partner involvement and partner name inclusion required
  • Example: interns at libraries/language centers compiling dictionaries/textbooks/modules

• Collaborative case studies

  • Based on real partner problems + university e-solutions
  • Not “passive observation”
  • Example: mentoring SMEs until operational/export readiness

• Collaborative prototypes

  • Physical/digital/algorithmic prototypes
  • Example: applications; administrative systems supporting partner operations

• TTG (Appropriate Technology) results (KKN context)

  • Technology utilized by communities
  • Examples referenced: food-processing/utilization of overproduction, agricultural/plantation support tech

• R&D for companies and art development (for arts fields)

• HR-related contributions

  • Example: university lecturers contributing to preparation of national/regional industrial policies

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4) Faris (UGI / Technical Cooperation): PKS and MOU Rules for 2026

Core Concept

Correct paperwork structure and submission process for academic mobility.

4.1 Document Types: 2025 vs 2026

• 2025: MOU / MOA (or MO/PKS-related) / IA
• 2026: only two types remain:
  • MOU
  • PKS
• MOA and IA are said to be merged/simplified into PKS for follow-up.

4.2 Why PKS Is Mandatory

If students/partners ask “why PKS is needed?”, the answer is:

• Unesa follows government regulation (notably 358/M/2025 context)
• PKS is required and linked to expected outputs (articles, guidebooks, etc.)

4.3 PKS Change: Easier Signing Authority

• Previously: IA/PKS signing might require higher echelon authority.
• For 2026 PKS: more flexible—signatories can be at department/head/relevant levels, not necessarily the topmost authority.

4.4 MOU Basics (Umbrella Document)

• MOU described as:
  • University-wide activity
  • Broad scope
  • Signed by Rector and top leadership of the partner
• Process:
  • Students submit a Google Form
  • UGI verifies/checks
  • UGI compiles the draft
  • Parallel/alternate signing (“das toh/d to” concept):
    • Unesa may sign first or partner may sign first
    • Documents exchanged/scanned; both sides stamp and return

4.5 PKS Basics for Academic Mobility (More Specific/Technical)

Key points:

• PKS is a derivative of MOU, but more technical and focused on the specific activity.
• For academic mobility, PKS is between:
  • Unesa Directorate of Education & Educational Transformation
  • the partner institution (company/school/village/institution)
• Included content emphasizes:
  • Party 1 = Unesa (students involved)
  • Party 2 = partner (internship/placement unit)
  • Scope = Tri Dharma via academic mobility programs
  • Article 3 is emphasized as mandatory (cannot be changed)

4.6 Article 3: Implementation + Outputs/Outcomes Must Be Prepared

• Article 3 includes implementation and required outputs/outcomes (numbers around up to ~15 referenced).
• Outputs must match what students produce at the partner site.
• Example mapping:
  • Students from different faculties/programs may produce different output types, such as:
    • Articles
    • Reference manuals/textbooks
    • Models/systems
    • Innovation products
• Some outputs may be omitted depending on each student’s output, but the Article 3 structure remains.

4.7 Validity Term

• PKS valid for 1 year, starting from the observation stage.
• Field adjustments:
  • partner writes the placement field until final report preparation
• Renewal possible based on applicable provisions and mutual agreement.

4.8 Rights & Obligations; Signatures and Duplicate Copies

• PKS must be signed on the stated date in duplicate (two copies):
  • Copy 1 kept by Unesa/Party 1
  • Copy 2 kept by partner/Party 2
• Each side stamps its own copy.

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5) Required Document Set (Three Main Documents) + What Must Be Filled/Attached

Participants must prepare and submit three document types:

5.1 Document 1: PKS (Partnership Agreement for Academic Mobility)

• Created using provided templates (PPT/drive).
• Students must ensure:
  • Participant table is correct
  • Article 3 (outputs/outcomes) is properly completed
• Participant table includes students at the partner and aligns with output requirements.

5.2 Document 2: Impact Statement Letter

A letter on collaboration results for academic activities, referencing:

• PKS number from Unesa side and partner PKS number
• Activities (e.g., internship/KKN/PLP)
• Output impacts (e.g., published journal; Sinta level; indexed sources; news links)
• Non-financial impacts (e.g., insights and policy references)
• Includes partner signature and stamp.

Linking instruction

• Avoid direct photo links; use Google Drive for attachments and accessible links.
• News links are preferred (not only documentation).

5.3 Document 3: Cooperation Implementation Report (One-Sheet Report)

• Title copied from PKS
• PKS number copied into the report
• Scope and implementation results copied from PKS Article sections
• Includes responsibilities, dates, and signatures/stamps

5.4 Guidance About MOU vs PKS

• Students generally create PKS.
• MOU is created only if the partner requests it.
• If MOU is requested:
  • handled via UGI with student Google Form submission.

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6) Step-by-Step Procedural Workflow (Submission and Signatures)

6.1 Before Submission (Students Prepare Drafts)

Students prepare:

• Draft PKS
• Draft cooperation report
• Draft impact statement letter
• Drafts must not be empty—complete first.

6.2 Signature Order (Flexible)

• Signature order can start from either side:
  • partner first or Unesa first
• PKS numbers may be written later/handwritten depending on availability of Unesa processing numbers.

6.3 Collection and Submission to DPTP (Unesa)

• Students submit documents collectively, not individually.
• Prepare a folder containing:
  • PKS + cooperation report + impact statement letter
• Folder label: student name/program/WA (as explained)
• Submit to DPTP office (ground floor of Unesa Rectorate).
• Processing time estimate: about 5 working days
• DPTP actions:
  • assigns PKS number manually
  • stamps and signs documents

6.4 Pickup and Verification

• Returned to the security guard area
• Students are notified via WhatsApp once ready

6.5 Uploading to SIMK / “Melisa”

• After signed/stamped documents are obtained:
  • scan and upload the three documents to the system (“Melisa”)
• Each student must upload all three as proof.

6.6 Final Hard-Copy Submission to the Academic Unit

• After uploads:
  • print hard copies and submit to the:
    • study program / faculty ad hoc cooperation team
• Document custody rule emphasized:
  • PKS copy with partner is kept by partner
  • PKS copy with Unesa stamp is kept by Unesa

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7) Q&A Highlights from the UGI Session

1. Wrong registration selection at Melisa

   • Guidance: cancellation/deletion handled through Unesa academic mobility channels (WA/email instructions provided).

2. Deadline for completing three documents

   • Encouraged to complete during academic mobility so signatures can be obtained while still at/near the partner.

3. Participant table dates

   • Different start dates within the same semester are allowed, as long as within the semester period.

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8) PPIS Unesa (Prof. Wiryo / PPIS): Wellbeing, Safety, Adaptation, and Violence Prevention

Core Concept

Academic mobility involves more than administration—students must manage culture adaptation, communication, self-regulation, safety, and violence prevention, with support services available.

8.1 Key Challenges

• Time aspect: partner working hours differ (morning/afternoon/evening), affecting sleep and rest
• Partner location culture: must respect local culture and symbols
• Expectations and demands: partners may have higher expectations than students are used to
• Team dynamics: mixed university backgrounds and different circles
• Distance from residence: travel and coordination issues

8.2 Skills/Behaviors Emphasized

• Adaptation ability
  • avoid insulting/harassing/joking at partner culture or symbols
• Communication skills
  • communicate clearly about programs, expectations, and boundaries
  • communicate within the group to prevent internal conflict
  • coordinate with third-party communities/services at partner site
• Regulatory skills
  • manage time and abilities
  • follow health and safety rules

8.3 Mental Health and Coping Strategies

• Social support and coping strategies recommended
• Self-regulation themes: emotional control and environmental control
• Warning signs: pressure can lead to isolation and avoidance (described metaphorically as “fresh/fake/flat” state)

8.4 Safety and Violence Prevention

• Driving and gadget/laptop safety emphasized
• Violence risk types listed broadly:
  • physical, psychological
  • bullying (verbal/social/psychological/digital)
  • sexual violence
  • discrimination/intolerance
  • policies containing violence
• Students warned not to:
  • joke/mock/“entertain” harassment or bullying
  • invite people to harass/bully under the excuse of jokes

8.5 Reporting/Support Mechanism

• If violence is experienced:
  • contact Unesa PPK Task Force
• If mental health stress/anxiety occurs:
  • students can access support services (example statistic given: 10–15 per semester)

8.6 Live Case Example

• A participant (“Ms. Fatih”) asked about handling emotional stability issues and documentation for psychiatric support.
• Response highlights:
  • Unesa supports via assessment (online assessment scheduled)
  • recommendations to partner
  • targets adjusted through DPL coordination (DPL referenced)
• Reinforced: students with mental health challenges can still participate with appropriate accommodation/support.

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9) Closing Reminders by Dwi (DPTP/Unesa)

• Basic training runs for 5 days (Mon–Fri) with ongoing reinforcement.
• Reminder:
  • students are already registered even if systems aren’t fully open yet
  • Unesa will delete incorrect registrations after systems finalize
• Upcoming event:
  • simultaneous academic mobility launch planned for the 28th
  • students directed to check Instagram for required items/clothing instructions
• Participants encouraged to use:
  • WhatsApp/IG channels and call center for help
  • follow social media updates

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Speakers / Sources Featured (As Named in Subtitles)

Individuals (Speakers)

• Nazarif Kmansyah / Nazarif Germansyah — Master of Ceremony (MC)
• Prof. Dr. Nuran, M.Kes — Honorable Rector, Unesa
• Prof. Dr. Martadi, M.Sn — Vice Chancellor for Education, Student Affairs, and Alumni (Unesa)
• Prof. Roslina Ekawati, PhD — Director of Education Transformation (Unesa)
• Mr. Dr. MJ, M.Sc — Head of Academic Mobility Sub-Directorate (UGI/Unesa structure mentioned)
• Mr. Dr. Rusli Hidayah, S.Si., M.Pd — Teaching Assistant / Plt (as stated)
• Mrs. Dwi Anggorwati Rahayu, S.Si., M.Si — Head of Internship section and “Menden/Entrepreneurship Studies”
• Mr. Dr. Suprianto, M.Pd — Community empowerment / KKN
• Prof. Samat Setiawan, MA. PhD — UGI presenter
• Dr. Faris Ibadil Maulana, M.Pd — UGI presenter
• Muhammad Arif Al-Arda, S.Pd., MED, PhD — UGI director (mentioned)
• Farij/Farisijadil Maula, M.Pd — Head National Partnership Section (mentioned)
• Roni — Head General Affairs Section (mentioned)
• Beni Setiawan — International engagement & grants (mentioned)
• Bulhan Patri/Saroinsong — Head of International Affairs / research & staff mobility (mentioned)
• Fasih Bintang Ilhami Esep MT — student mobility (mentioned)
• Prof. Wiryo — PPIS Unesa presenter (called “Mr. Wiro” in subtitles)
• Ms. Okta — helper/asked to share screen (mentioned)
• Gigih — appears briefly in Q&A context (as “Gigih Sir”)
• Ms. Dwi Maulina Nurisa — Q&A participant
• Kak Habibatul Karimah — Q&A participant
• Sis Fati / Ms. Fatih — case question about mental health/emotional stability (Q&A)
• Mr. Tiaigu/Tia — brief mention during MC transition
• Mrs. Dwi — additional closing reminders

Institutions / Sources Referenced (Non-Person)

• Unesa Global Engagement (UGI/UGE)
• PPIS Unesa
• DPTP Unesa
• Dikti Saintech (policy context mentioned)
• SIMKMA / SIMKERPMA / “SIMKERMA” (system reference; spelling unclear in subtitles)
• Melisa (upload system reference)
• Google Drive / Google Form / WhatsApp channels
• Regulations cited
  • 358/M/2025
  • 210/GAR-M/G/2023
• Indexing references mentioned: Scopus, Sinta, Sinta levels (e.g., 6/5), Kopernikus
• Chancellor’s Regulation Number 6 of 2026 (mentioned in closing)

Note: Some names are partially garbled due to auto-subtitle errors; the list reflects names and institutional sources as clearly extractable from the subtitles.