Summary of "Capacitación Virtual a Todos los Usuarios responsables de Certificar Huertos a EUA JLSV y Actores ce"

Purpose and context

High-level benefits

Key instructions / step-by-step workflow

  1. Install and prepare (test / production)

    • Install the Field Certification app on Android or iOS (test build initially).
    • Note: test-server data will be deleted the next Tuesday. Uninstall the test app and reinstall when the production server is enabled.
    • Bring devices to face-to-face training (phones/tablets). Local board admin should bring a laptop to perform user linking.

  2. Create a user account (mobile app)

    • From the app main/login screen use Create Account.
    • Choose user type:
      • Inspector — Local Plant Health Board (default) for local-board engineers/technicians.
      • External inspector — e.g., IRSA / USDA (external inspectors).
    • Complete required fields: full real name, state and municipality (must match local-board association), email, confirm email, create password (some symbols disallowed). Read and accept the privacy notice.
    • Confirm account by clicking the link sent to the provided email.
    • If the email is already registered (e.g., Dry Matter app users), sign in with that account instead of creating a duplicate.

  3. Admin linking (local board coordinator step)

    • After creating and confirming an account, notify your local board coordinator.
    • Local board administrator uses the SICOA operations menu → user registration / link officers to associate the inspector’s email with the technician name already registered in the board list.
    • External inspectors (IRSA/USDA) are auto-linked and do not require manual linking.

  4. Request access to certification event (inspector step)

    • In the mobile app go to Certification Cycles, view the event, and press Request Access.
    • The request status shows “in process of verification.” The local board admin must confirm/authorize access in SICOA before the inspector can download event data.

  5. Download event data

    • Once authorized, inspectors download orchard data for the selected local board and state. Download includes orchard polygons, producer, hectares, altitude, counts, etc.
    • If download fails, retry. The app shows last update timestamp and a “Start” button when ready.

  6. Assign orchards

    • Before starting an inspection, assign yourself the orchard(s) you will inspect. Only orchards with status “not visited” can be assigned.
    • Assignment can be done anytime (online) and the app supports offline use for the actual inspection.
    • Multiple assignment strategies are possible (assign before departure, or assign as you arrive).

  7. Field inspection forms and evidence (offline-capable)

    • Access the assigned orchard card and complete the forms and evidence sections. Main sections mirror the Excel workbook and include:
      • Adjacent properties (contiguous properties): indicate vegetation type per cardinal direction and number of trees inspected. Multiple vegetation types can be selected; zero must be entered explicitly where required. A compass indicator shows device orientation if supported.
      • General certification: controls for fruit dissection sampling (tree vs ground counts), soil samples, and observations. The app supports splitting required fruits into piles (typical practice: piles of up to 10 fruits).
      • Native/wild trees: optional; record producer name/location/coordinates and counts (similar to Excel).
      • Rejection reasons: activate a switch to indicate a rejected orchard and select a reason from the catalog or enter “other”; provide observations.
    • Forms use visual status:
      • Gray = not filled
      • Green = filled
      • Yellow = partially flagged (e.g., rejection toggle)
      • Red = rejected

  8. Photographic evidence capture

    • Required photos: canopy (mantle), fruit dissection, boundary (limit), weed-free orchard, plus sign, etc.
    • Each evidence type allows multiple photos (1–5) but at least one mandatory photo per evidence type must be captured for validation.
    • Photos must be taken from within the orchard polygon; the app validates location and will not accept photos taken outside the polygon.
    • After taking each photo you can add comments and review/edit before saving.

  9. Close certification: Approve or Reject

    • Approve certification:
      • App validates that no rejected-form toggle is active and that all required evidence/photos are captured. If validations fail, it lists missing items.
      • Once approved and confirmed, certification is closed, the padlock icon turns to closed, and the record is no longer editable.
    • Reject certification:
      • Must complete the rejected-form and capture the required rejection evidence/photo(s).
      • Confirm reject; the record is closed and not editable.

  10. Synchronize data to cloud (upload) and backup options - When back online, use the cloud sync icon to upload closed certifications and evidence. - Sync confirmation shows which assigned orchards will be synchronized and that local copies of synchronized closed certifications will be removed from the device. - If cloud sync fails, the app can package certifications as attachments and send by email as a backup for IT to reconcile. - If synchronization errors occur (e.g., same orchard synchronized by two inspectors), an error will report which orchard failed and support staff must investigate.

  11. Web/Administrator (SICOA) review and reporting - After successful sync, local board coordinators, USDA, SADER and admins can view synchronized records in SICOA. - SICOA displays a grid of orchards (approved/rejected/unvisited) and maps with: - Polygon and centroid, geotagged photo points, photo previews, timestamps, coordinates. - Filters by cycle, week, municipality, technician; export to Excel per week or combined. - Tabs: certified, rejected, unvisited; weekly summary and breakdown by day. - Admins can confirm link requests, manage users, and review/validate data.

Operational notes, constraints and recommendations

Common issues & troubleshooting

Speakers / sources featured (as mentioned in the session)

Organizations / systems mentioned

Optional: concise quick-reference checklist for inspectors

Account → Link → Access → Download → Assign → Inspect → Photos → Close → Sync

(If needed, this checklist can be expanded into a printable one-page reference.)

Category ?

Educational

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